Inspection Policy

Why Farm Inspections?

The Old Capitol Farmers Market (“Market”) is committed to a producer-only policy in order to foster the growth of local farms and businesses and showcase products that are grown, raised, gathered, and hand-crafted in Illinois. When products are purchased wholesale from auctions, grocers, distributors, or processors, it undercuts the value and hard work that small farms and businesses surrounding Springfield have dedicated to raising their products, and jeopardizes their ability to sell those products at a fair price.  To ensure the integrity of our “Producer-Only” policy, farm inspections and visits are done to provide evidence to the Market Manager that (1) the products sold at the Market are grown by the vendor on his/her designated property and (2) to familiarize market staff with the excellent operations we represent as voices of the Old Capitol Farmers Market. Inspections will not be used as a tool to evaluate sustainability practices and all inspection results will remain confidential.

Who is inspected?

All growers are subject to a one-time farm inspection completed by the Market Manager and/or inspection team. A grower is defined as:

“a vendor actively involved and invested in the planting, growing, raising, and harvesting of agricultural products. This definition includes ranchers and dairy farmers. Agricultural products are fresh fruits and vegetables, nuts, honey, eggs, fresh herbs, flowers, and any meat, dairy, or other agricultural product that is produced on farm and sold by that farm.”

Prepared food vendors, complementary vendors, and artisans are not subject to farm inspections but may be subject to other rules and regulations to insure the integrity of the Producer-Only Market rule.

Overview of Inspection Policy

New growers: All new growers to Old Capitol Farmers Market must have an inspection completed by the Market Manager and/or inspection team and must pay a one-time $80 inspection fee. Inspections will be conducted over the course of the market at the discretion of the Market Manager. The Market Manager will schedule the inspections that must be completed in a 30-day time frame.  Non-compliance will result in forfeiture of your right to participate in the market. Nothing learned on the farm including production practices, proprietary information, and potential rules violations will be revealed to anyone other than market management.

Existing growers: Existing vendors may be subject to an inspection by the Market Manager and/or inspection team on a rotating basis throughout the season. If an existing grower adds a new line/product, that line will need to be inspected before bringing it to Market. There are no additional charges for these inspections. Vendors who refuse inspections will not be able to participate in the Market and may forfeit their space without refund.

Farm Visits and Inspections

All inspections will be announced and scheduled in advance with the grower. The grower must provide any help necessary to thoroughly document the property being inspected and the products brought to market.  All inspectors will use the same Inspection Report form for each inspection. The Old Capitol Farmers Market Inspection Report form will be sent prior to inspection.

The inspection report includes the following subsections:

(1) Property Verification

(2) Farm Information

(3) Resale Information

(4) Farm Product List and Additional Products

(5A) Prepared Foods, Value-Added Products, etc.

(5B) Food Preparation Product Information

(7) Inspection Review & Follow-up.

During the inspection, the inspector(s) will tour the farm(s) and facilities asking questions and completing the Inspection Report form. Vegetable growers will be asked to provide seed purchase and transplant receipts.

Livestock Producers

Livestock operations will be subject to the same Inspection Report as vegetable producers, with some minor modifications. Producers will need to be able to verify that they have raised the meat for 75% of its weight.  This may include showing receipts if they purchased feeder animals, baby chicks, etc.  If they birthed the animals, they need to be able to show records.  Feed receipts or other records of vet care, etc. may be requested. Inspectors will evaluate pastures and ask for records regarding seeding, maintenance, and harvest of pastures, as well as the purchase of hay and straw (if necessary).

As all meat must be processed at a state or federally-licensed facility, producers will be asked to share their processor info on the ManageMyMarket application and will also be asked to share their processing receipts during the inspection.  If the Market Manager and/or inspection team has any suspicions, the processors will be contacted and weekly inventory inspections of growers coolers/freezers may be conducted to ensure that what producers are bringing to market is in-line with the animals raised/processing receipts/other records.

Inspection Results and Disciplinary Action

If the producer-only veracity is called into question for any product, the grower will be asked to cease the sales of those products for the remainder of the season and a written warning will be issued. If sales continue, the grower will be asked to leave the market without refund for the remainder of the season.  If a grower believes the inspection results were incorrect, they may contact the Market Manager and request a hearing before the Market Advisory Committee.

The grower checklist: “What to expect when we’re inspecting”

In order to expedite the inspection process, please complete the form below and have all of the following applicable items on hand at the beginning of your inspection.

  1. A farm map (required): A farm map identifying locations of all crops and livestock and directions to the farm(s) will be required prior to the inspection. The farm map will need to include each field outlined with crop plantings (include greenhouses, high tunnels, and storage and handling facilities) and pastures (include feed and grain storage and livestock housing facilities).
  2. Seed purchase, transplant, or plug receipts for all annual vegetables, fruits, and flowers listed on your ManageMyMarket market application
  3. Livestock birth records or other records of vet care for all livestock listed on your ManageMyMarket application
  4. Livestock purchase receipts
  5. Processor receipts
  6. Pasture maintenance records (seeds, fertility, harvest yields)

Community Group

 

The Old Capitol Farmers Market (“Market”) is a producer-only farmers market located in the heart of Downtown Springfield at or near the corner of 4th and Adams Street. The 2019 season of the Old Capitol Farmers Market operates on Wednesdays and Saturdays for a total of 24 weeks, beginning Saturday, May 18th and ending Saturday, October 26th. This is a total of 47 market dates. The Market will take place every Wednesday and Saturday from 8:00 a.m. until 12:30 p.m. RAIN OR SHINE. In the case of severe weather, the Market Manager will make the determination regarding closing the entire market early.

Market Mission

The Old Capitol Farmers Market strives to:

  • Support small farms and local growers by providing a venue to directly market their goods.
  • Strengthen the local economy by providing a venue for the public to connect with local growers, artisans, musicians, and entrepreneurs.
  • Build community by providing a public gathering space for community members to engage, interact, and exchange ideas with the people and projects around them.
  • Encourage healthy lifestyles through increasing availability of fresh produce and locally raised food.
  • Celebrate the diversity of locally-grown food and artisan products that are unique to Springfield and central Illinois.
  • Support, revitalize, and grow downtown Springfield by increasing foot traffic and patronage to the downtown area.

Community Group Vendors

As a service to the community, the Old Capitol Farmers Market (“Market”) allows booths for non-profit community groups whose mission aligns with the mission of the Market. A community group is defined as a non-profit, charitable, educational, or government organization. An application, pre-approval, and payment are required for community group booths.

  • All groups must feature an educational activity or service that engages the community. Examples include games, photo-booths, raffles, crafts, face painting, and wellness services (dental check-ups, chiropractic services, bicycle repairs).
  • Groups will not be allowed to distribute religious or political propaganda.
  • The Market Manager will evaluate each application before approval.

Fees

The 2019 vendor fee structure will be as follows:

  • Market Season Fees
    • Full Season Wednesday and Saturday:  $500
    • Full Season Wednesday Only: $300
    • Full Season Saturday Only: $300
    • Half season: $300 (24 market dates of your choosing)
    • ⅓ Market: $120 (8 dates of your choosing)
    • Daily rate: $25 per Market day*
    • Street entertainment $5 per Market day
  • Manage My Market Registration Fee: $15
  • Inspection Fee: $80. Only new Growers will be obligated to pay the one-time $80 inspection fee. For more information see the Inspection Policy.
  • Electricity: There will be no charge for electricity at this time.

*Daily vendors and street entertainers must be pre-scheduled one week in advance and approved by market staff. They are required to pay ahead of time or by 8:30 a.m. the day of the market at the market information booth. If payment is not received on the day of the market, a $10 late fee will be charged. Daily vendors and street entertainers also must register through ManageMyMarket.

Application Procedure

The Old Capitol Farmers Market uses online software called ManageMyMarket to register vendors, track certifications, and assign spaces. Vendors must apply to the Market online.  Applications are available at www.managemymarket.com.

There is a yearly registration fee of $15 for approved vendors. If you do not have access to the Internet or need assistance with filling out an application, you may schedule a time to register with the Market Manager at the Downtown Springfield Inc office by calling (217) 544-1723. Remember that you will need copies of your liability insurance certificate, Illinois Business Tax Id Number, current vehicle insurance, and any and all necessary documentation from the Sangamon County Health Department/State of Illinois.

Community Group vendors will need to create an account, select the Old Capitol Farmers Market, complete the online application process and upload supporting documents. Remember, only fields with a red asterisk (*) are mandatory. For questions that apply only to growers or farmers, leave these fields blank of place “n/a” (not applicable) in the required fields. When you are prompted to enter a product list please choose “Community Resources” from the list of potential products.

For additional information on Vendor Policies and Requirements click on the link below:

 VENDOR POLICIES/PROCEDURES/REQUIREMENTS 

APPLY TO BE A COMMUNITY GROUP VENDOR

If you are interested in becoming a Community Group vendor at the Old Capitol Farmers Market, the application is live! Once you have completed your application, it will be reviewed for approval. If you are approved you will receive an email notification and an invoice. Payment is not due until after application is processed. Your application will not be considered complete until all documents and photos are uploaded or received.

We have not yet begun approving, placing, or invoicing vendors. Please be patient as we review applications.

MANAGE MY MARKET

2019 Vendor Agreement

I have read the 2019 Vendor document and agree to adhere to the policies, guidelines, and rules as stated and agree to submit all required documents and fee payments via ManageMyMarket by the May 1, 2019, deadline. If I am not able to use ManageMyMarket, paperwork and payments must be delivered to Downtown Springfield Inc (DSI) prior to the May 1, 2019, deadline.  I understand that failure to comply with all applicable rules may result in vendor termination and forfeiture of any paid fees.

Questions? Contact Mollie Ringer, Market Manager at market@downtownspringfield.org or call Downtown Springfield Inc’s Office at 217-544-1723.

For more vendor resources see below:

VENDOR POLICIES/PROCEDURES

 

VENDOR

The Old Capitol Farmers Market (“Market”) is a producer-only farmers market located in the heart of Downtown Springfield at or near the corner of 4th and Adams Street. The 2019 season of the Old Capitol Farmers Market operates on Wednesdays and Saturdays for a total of 24 weeks, beginning Saturday, May 18th and ending Saturday, October 26th. This is a total of 47 market dates. The Market will take place every Wednesday and Saturday from 8:00 a.m. until 12:30 p.m. RAIN OR SHINE. In the case of severe weather, the Market Manager will make the determination regarding closing the entire market early.

 

Market Mission

The Old Capitol Farmers Market strives to:

  • Support small farms and local growers by providing a venue to directly market their goods.
  • Strengthen the local economy by providing a venue for the public to connect with local growers, artisans, musicians, and entrepreneurs.
  • Build community by providing a public gathering space for community members to engage, interact, and exchange ideas with the people and projects around them.
  • Encourage healthy lifestyles through increasing availability of fresh produce and locally raised food.
  • Celebrate the diversity of locally-grown food and artisan products that are unique to Springfield and central Illinois.
  • Support, revitalize, and grow downtown Springfield by increasing foot traffic and patronage to the downtown area.

Market Map

Fees

The 2019 vendor fee structure will be as follows:

  • Market Season Fees
    • Full Season Wednesday and Saturday:  $500
    • Full Season Wednesday Only: $300
    • Full Season Saturday Only: $300
    • Half season: $300 (24 market dates of your choosing)
    • ⅓ Market: $120 (8 dates of your choosing)
    • Daily rate: $25 per Market day*
    • Street entertainment $5 per Market day
  • Manage My Market Registration Fee: $15
  • Inspection Fee: $80. Only new Growers will be obligated to pay the one-time $80 inspection fee. For more information see the Inspection Policy.
  • Electricity: There will be no charge for electricity at this time.

*Daily vendors and street entertainers must be pre-scheduled one week in advance and approved by market staff. They are required to pay ahead of time or by 8:30 a.m. the day of the market at the market information booth. If payment is not received on the day of the market, a $10 late fee will be charged. Daily vendors and street entertainers also must register through ManageMyMarket.

 

Application Procedure

The Old Capitol Farmers Market uses online software called ManageMyMarket to register vendors, track certifications, and assign spaces. Vendors must apply to the Market online.  Applications are available at www.managemymarket.com.

 

There is a yearly registration fee of $15 for approved vendors. If you do not have access to the Internet or need assistance with filling out an application, you may schedule a time to register with the Market Manager at the Downtown Springfield Inc office by calling (217) 544-1723. Remember that you will need copies of your liability insurance certificate, Illinois Business Tax Id Number, current vehicle insurance, and any and all necessary documentation from the Sangamon County Health Department/State of Illinois.

 

Vendors will need to create an account, select the Old Capitol Farmers Market, complete the online application process and upload supporting documents. Additionally, all current products must be listed when registering through the Manage My Market application. Only items listed in your completed application can be sold at Old Capitol Farmers Market. You must list all products that you plan to bring to market. The Market Manager will inspect booths periodically throughout the market season. If you bring items not on your list, you will be asked to remove those items from the table.

 

For additional information on Vendor Policies and Requirements click on the link below:

 VENDOR POLICIES/PROCEDURES/REQUIREMENTS

 

APPLY TO BE A VENDOR

If you are interested in becoming a vendor at the Old Capitol Farmers Market, the application is live! Once you have completed your application, it will be reviewed for approval. If you are approved you will receive an email notification and an invoice. Payment is not due until after application is processed.

*Your application will not be considered complete until all documents and photos are uploaded or received.

We have not yet begun approving, placing, or invoicing vendors. Please be patient as we review applications.

www.managemymarket.com

 

2019 Vendor Agreement

I have read the 2019 Vendor document and agree to adhere to the policies, guidelines, and rules as stated and agree to submit all required documents and fee payments via ManageMyMarket by the May 1, 2019, deadline. If I am not able to use ManageMyMarket, paperwork and payments must be delivered to Downtown Springfield Inc (DSI) prior to the May 1, 2019, deadline.  I understand that failure to comply with all applicable rules may result in vendor termination and forfeiture of any paid fees.

Questions? Contact Mollie Ringer, Market Manager at market@downtownspringfield.org or call Downtown Springfield Inc’s Office at 217-544-1723.

For more vendor resources, see below:

MARKET MAP

VENDOR POLICIES

COTTAGE FOOD LAW

COMMON FOOD REGULATION CONTACT LIST

FARMERS MARKET SAMPLING CERTIFICATE

IDPH PRE-INSPECTION CHECKLIST

CONNECT FRESH

ILLINOIS FARMERS MARKET QUICK FACTS

 

The Old Capitol Farmers Market is a proud member of the Illinois Farmers Market Association.

St. Patty’s Downtown Details

Whether you’re Irish or not, downtown Springfield rolls out the green carpet to celebrate St. Patrick’s Day. Not sure how to plan your weekend? Here are a few ideas for Saturday:

7 am – ?
Breakfast Plates from Nico’s Homestyle at Anvil & Forge
Later that day, the Gyros Stop Food Truck will serve with Edward David Anderson playing from 5-8pm for some great live music!

7 am – 10 am
5th Annual Kegs ‘N Eggs 2019 at Floyd’s Thirst Parlor
Join QLZ’s Mo Lightning and Kyle Hutchinson as Cooper’s StrEATside Bistro will serving FREE breakfast tacos, eggs, hashbrowns, French toast and more. Grab your seat in the front window or upstairs for the parade.

9 am – Sunday 1 am
Parade Route Outdoor Party at The Incubator
Start inside with a continental breakfast including green eggs, sausage and bacon. Then at 11 am, the party moves outdoors for domestic beer, Irish coffees until 5 pm.

9 am
St. Patrick’s Day Parade Run
Start your day with a workout and join in with friends for a 2 mile run/walk to kick off the Parade and Irish festivities! First 317 registered will receive a commemorative pint glass. Race starts and finishes on Washington St. between 5th & 6th with a post-race party at The Alamo.

9 am – 2 pm
Irish Breakfast at VELE
Serving homemade biscuits & gravy, bloody marys, mimosas & cold beer at their restaurant along the parade route.

9 am – 8 pm
Dumb Records’ New Location
Stop by Dumb Records to check out their new location at 418 E Monroe (near Gallina’s).

9 am – 1 pm
Winter Farmer’s Market at The State House Inn
Another way to start the day in a healthy way is to shop more than 30 vendors selling farm-fresh fare including sweet potatoes, carrots, radishes, turnips, winter squash, sunchokes, fresh greens and salad mixes, kale, pecans, honey, apples, apple cider, cheese, pastured pork and poultry, free-range eggs, grass-fed beef and local lamb. Plus baked goods, pies, gingerbread men, cookies, jams, jellies, and spices.
Kids activities will be provided by Slow Food Springfield and Kiddos by Urban Sassafras. Hot lunch will be available for purchase from Smart Natured.

10 am – ?
Shop of the Mornin’ To Ya
Pop into one of the cute boutiques along the parade route at 6th and Monroe — Corrine’s Closet, Studio on 6th or Murphy’s Loft — for a St. Patrick’s Day-themed purchase or just to browse what’s new!

10:30 am
#AdamsFamily Breakfast Bar at Buzz Bomb
Enjoy Café Moxo breakfast and a specialty cocktail from Just the Basics Catering for $25. Later that day, Jermaine Bollinger will play from 8-10 pm.

11 am – 10 pm
St. Patrick’s Day Celebration at Nu~Voh
Serving corned beef & cabbage, reuben sandwiches, bangers & smash along with their regular menu.

 

Photo by the State Journal-Register of the 2015 St. Patrick’s Day Parade in downtown Springfield.

11 am
Parade Family Fun Area
The Parade Committee put together a whole area for the kids to run wile on the Old State Capitol lawn, with inflatables, bagpipes, Irish dancers and more.  Plus it’s FREE!

 

Craic o’ noon
35th Annual St. Patrick’s Day Parade
The 35th Annual Springfield St. Patrick’s Day Parade kicks off at the craic o’noon!

 

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